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Irish Water Spaniel
Registration No. 2056
Rules & Regulations
THE SPORTING IRISH WATER SPANIEL CLUB CONSTITUTION
The name of
the Club will be The Sporting Irish Water Spaniel Club.
objectives of the Club are:
promote and assist in the training of the Irish Water Spaniel for work in the
shooting field as an all round, multi-purpose gundog, bearing in mind the
breed’s origin as a hunting, retrieving, wildfowling and water dog, whilst
recognising its classification by The Kennel Club.
organise classes, working tests and field trials, both breed confined and in
conjunction with other breed clubs, societies and gundog clubs.
provide Irish Water Spaniel owners with practical help and organised events.
promote breeding of the pure, sound and healthy Irish Water Spaniel, free from
maintain the description of the true type as approved by the Kennel Club and to
urge breeders to adhere to The Standard.
THE SPORTING IRISH WATER SPANIEL CLUB RULES & REGULATIONS
number of members shall be unlimited, the classes of membership being Single, Joint,
Family and Honorary.
1.2. Family membership shall consist of up to two adults
and children under the age of 18 years.
1.3. Candidates for membership of the Club must be
proposed and seconded by two fully paid-up members of the Club and the
application must be presented with a completed application form and appropriate
1.4. The applications will be presented to the Committee
for approval. The vote to accept or reject the application shall be as decided
by the majority of the Committee.
1.5. The subscription is for a calendar year and shall
be payable on 1st January each year.
1.6. No member shall be allowed to vote or compete or
enjoy any of the privileges of membership until his, her or their subscriptions
and all outstanding debts due to the Club have been paid. Members whose dues
have not been paid by 31st January shall be deemed non-members and will have to
re-apply for membership as a new member.
1.7. Membership details will be held on computer. Such
details will be confined to members’ names and contact details. No personal
information will be divulged to any outside body other than the Kennel Club.
1.8. The Secretary shall keep a register of the names
and addresses of members and the register shall be open to the inspection of
members at any General Meeting or Committee Meeting, or to the Kennel Club at
2.1. This may be proposed by any two members and will be
awarded and rescinded at the discretion of the Club Committee with regards to
the following criteria:
2.1.1. Honorary Membership – A member may be bestowed
Honorary Membership having made a significant contribution to the Club, as
deemed by the Committee. Honorary membership shall be for a term of 5 years but
may be renewed at or before expiry by the Committee without further proposal.
2.1.2. Honorary Members shall have all the rights,
privileges and obligations of membership, save as further provided for in these
Rules and Regulations (in particular 2.1.3), but
shall not be liable to pay subscriptions.
2.1.4. The General Committee of the Club may propose
candidates for the positions of Patron, President and Vice-President, each to
serve for a term of five years, to be voted on by the membership at the AGM.
The President and Vice-President and any Patron will be ex-officio members of
the Committee, shall be deemed to be Honorary Members of the Club but shall not
have voting rights.
3.1. All members will be expected and encouraged to
co-operate and participate with The Sporting Irish Water Spaniel Club and its
3.2. All members will be encouraged to exhibit
sportsmanlike conduct in all competitions and shall not display any derogatory
manner or speech with regard to any competitor, their dogs, or to any official.
3.3. No member shall send or publish any statement of a
defamatory nature about The Sporting Irish Water Spaniel Club, or its members
or their dogs whether in writing, e-mail, on the internet, or in any other
3.4. If the conduct of any member(s) has been or is, in
the opinion of the Committee of the Club, injurious or likely to be injurious
to the character or interests of the Club, the Committee may, at a meeting, the
notice convening which includes as an object the consideration of the conduct
of the member, determine that a Special General Meeting of the Club be called
for the purpose of passing a resolution to expel him, her or them. Notice of the Special General Meeting
shall be sent to the accused member, giving particulars of the complaint and
advising the place, date and hour of the meeting that he/she may attend and
offer an explanation. If at a meeting, a resolution to expel is passed by a
two-thirds majority of the members present and voting, his/her name shall
forthwith be erased from the register and he/she shall thereupon cease for all purposes
to be a member of the Club except he/she may, within two calendar months from
the date of such meeting, appeal to the Kennel Club upon and subject to such
conditions as the Kennel Club may impose.
3.5. Any member found to be aiding and abetting with any
other member to breach the Club’s Objectives, Rules and Regulations would be
held equally responsible with the offender.
3.6. If the Club expels any member for discreditable
conduct in connection with dogs, Field Trials or Competitions, the Club must
report the matter in writing within seven days and supply any particulars
required to The Kennel Club.
3.7. The Kennel Club shall be recognised as the final
court of appeal in all matters of dispute concerning the Club and its members.
3.8. Any member who shall be suspended or disqualified
under Kennel Club rules shall ipso facto cease to be a member of the Club for
the duration of the suspension or disqualification.
SUBSCRIPTIONS & FEES
4.1. The annual subscription shall be such sum as shall
be determined from time to time by the Committee of the Club. This will be
payable on application for Club membership and thereafter on 1st January to the
Honorary Treasurer, for both Single membership, Joint membership and Family
4.2. Subscriptions and fees may necessarily be subject
to review at any Committee meeting or AGM following agreement by the Committee
of the Club, the outcome of which shall be notified to The Kennel Club and
4.3. No member whose subscription is unpaid is entitled
to any of the privileges of membership and if the members’ outstanding
subscriptions are not received by 31st January, then his / her / their name(s)
shall be automatically erased from the register. Acceptance back onto the
register will be dependent upon a new application and payment of the
5. THE OFFICERS AND
5.1. The entire management of the affairs of the Club shall
be vested in the Committee.
5.2. The Committee shall consist of Chairperson, Honorary
Secretary, Honorary Treasurer (hereafter referred to as Officers) and eight
5.3. Only fully paid-up members are eligible to stand for
election to the Committee and in addition must have been members for a minimum
of one year immediately prior to the intended term.
5.4. The Chairperson, Honorary Secretary and Honorary Treasurer
shall serve for a period of three years, one retiring each year in rotation,
such rotation to run historically from the previous incumbent of the said
office. All of the other Committee members shall retire annually.
5.5. The Committee shall have the power to co-opt
members onto the Committee in the event of a position becoming vacant between
Annual General Meetings, but those co-opted shall only hold office until the next
Annual General Meeting of the Club at which an election of Officers and
Committee takes place.
5.6. Committee meetings shall be held as deemed
necessary by the Chairperson and Secretary, but at least one Committee meeting
shall be held in each six-monthly period of the year.
5.7. The quorum at a Committee meeting shall consist of
more than half of the General Committee.
5.8. The Officers and Committee shall have full voting
rights and in the event of a split decision the Chairperson shall have the
casting vote in addition to their member’s vote.
5.9. The Committee shall have power to co-opt members for
special purposes. Co-opted members will be ex-officio members of the Committee,
but shall not have voting rights.
5.10. The Committee shall have power to appoint Sub-Committees.
5.11. Minutes of Committee meetings will remain private
and confidential to Committee members, but reports on Committee business may be
made available to the membership on receipt of a written request and a stamped
5.12. No person whilst an un-discharged bankrupt may
serve on the Committee of, or hold any other office or appointment within this
6.4. If due to resignation, inability, death or refusal
by any Officer to carry out the duties referred to in Rules 6.1, 6.2, 6.3 then the
said duties may be carried out by any other Committee member agreed by at least
half of the General Committee.
7. GENERAL VOTING
7.1. With the exception of the election of Officers and
Committee (Rule 8.5), when
the membership is called to vote the following shall apply:
7.1.1. Each member shall be entitled to one vote, with the
exception of children under the age of 18 years who form part of a Family
membership who shall not be entitled to any voting rights.
7.1.2. Postal / Proxy votes are not allowed.
7.1.3. Voting shall be by show of hands, save that if
three members or more request it then a secret ballot may be held.
7.1.4. Voting shall be as decided by the majority of the meeting.
7.1.5. Only paid-up members and Honorary members may vote
at the Annual General Meeting and Special General Meetings.
8. ANNUAL GENERAL
8.1. The Club’s Annual General Meeting (AGM) shall be
held prior to 31st March.
8.2. Eight weeks notice shall be given to all members of
the agreed date of the AGM.
8.3. The AGM shall contain the Chairperson’s, Honorary
Secretary’s and Honorary Treasurer’s reports, minutes of the previous AGM/SGM, election
of Officers and Committee as applicable, any proposals as in 8.4, and any
other business (AOB)
8.6. Returned ballot papers must be received at least
one week prior to the meeting. Any papers received after the deadline will be
deemed null and void.
8.7. A Returning Officer shall be elected by those
present at the current Annual General Meeting and shall be responsible for
counting the votes and announcing the results. The Returning Officer shall not
be a Committee member nor may s/he stand for election. At least one other Club
member must be present as observer when the envelopes containing the votes are
opened. The decision of the Returning Officer as to the number of votes cast,
whether ballots have been spoiled, and who has been elected shall be final.
8.8. Ties shall be decided by the toss of a coin by the
8.9. No business shall be transacted at an AGM unless
notice thereof appears on the Agenda, with the exception of routine matters
(AOB) or those, which in the opinion of the Chairperson are urgent.
8.10. Any proposals voted on at the AGM shall be carried
by a simple majority of yeas over nays.
9. GENERAL MEETINGS
9.1. A Special General Meeting (SGM) shall be summoned
by the Honorary Secretary of the Club if requested to do so in writing by not
less than 12 signing members accompanied by a sum of one hundred and twenty
pounds (£120.00) as a contribution to administrative costs, stating the subject to be discussed and
requesting an SGM to do so. To be held within 4 weeks of receipt of request.
The Honorary Secretary shall immediately inform the entire Committee of the
9.2. Only the proposal in hand shall be on the agenda.
9.3. The Committee of the Club is also empowered to call
a SGM if it deems it necessary but without payment of any fee.
9.4. Any resolution passed either at the AGM or at a SGM
can only be altered or rescinded at a subsequent General Meeting due notice
having been given to members.
9.5. Twelve shall form a quorum for each of an AGM and
SGM to include two Club Officers.
10. NOTICES & DOCUMENTS
10.1 All formal proposals, notices, requests and resignations sent by members to the club shall be signed by the member or members sending the same and may only be sent by post or hand delivered to the address of the Honorary Secretary.
10.2 Transmission of any of the items mentioned in rule 10.1 by any other means shall render the same null and void
10.3 Rules 10.1 and 10.2 shall not apply to any notices, reports, newsletters or other documentation sent by the committee or the Officers to any member or members.
11. CLUB PROPERTY
11.1. Cups and trophies, which are given as outright
gifts to the Club, will become the property of the Club.
11.2. The property of the Club shall be vested in the
Committee and said Committee shall have the power to deal at its absolute
discretion with the funds and property of the Club.
11.3. In the event of the Club ceasing to exist, a
General Meeting shall be called to decide on the disposal of the Club’s assets
and the outcome of the meeting notified to The Kennel Club.
11.4. A final statement of accounts with a record of the
disposal of the property of the Club shall be forwarded to The Kennel Club
within six months and the persons named as Officers and Committee of the Club
on the last return furnished to The Kennel Club will be held responsible by The
Kennel Club for the proper winding up of the Club.
11.5. If the Club maintains a website then it shall hold
and maintain title to the URL (Uniform Resource Locator) and any e-mail address
related thereto and shall retain the copyright and intellectual property rights
to any written material or graphics thereon, providing title to the same vests
with the Club.
11.6. The Club shall retain the copyright and
intellectual property rights to any written material or graphics contained
within any newsletter, providing title to the same vests with the Club.
12.1. The financial year of the Club shall be from 1st
January until 31st December.
12.2. Bank or Building Society accounts shall be held in
the name of the Club into which all revenues of the Club shall be paid and from
which withdrawals shall only be made on the signature of two of the following:
Chairperson, Honorary Treasurer, Honorary Secretary.
12.3. A qualified Accountant or two lay-people with
accounting experience will be appointed by the Committee to verify the accounts
12.4. The balance sheet shall be presented to the Club
members at the AGM for their approval and shall be included in the Club’s
13. ANNUAL RETURNS TO THE KENNEL CLUB
13.1. The Club’s Officers acknowledge that during the
month of January each year, Maintenance of the Title Fee will be forwarded to
The Kennel Club by the Honorary Secretary of the Club for the continuance of registration.
13.2. The Club’s Officers acknowledge that other returns,
as stipulated in The Kennel Club Regulations for the Registration and
Maintenance of Title of Registered Societies and Breed Councils and the
Affiliation of Agricultural Societies and Municipal Authorities must be
forwarded to the Kennel Club by the due date as notified.
13.3. If returns cannot be forwarded by the due date as
notified by the Kennel Club, the Officers acknowledge their duty to inform The
Kennel Club accordingly.
13.4. The Officers also acknowledge their duty to inform
The Kennel Club of any changes of Secretary of the Club which may occur during
the course of the year.
14. FEDERATION OF SOCIETY OR CLUBS
14.1. The Club shall not join any Federation of Society
15.1. The Club shall not under any circumstances hold a
dog show, nor will it do so in conjunction with others.
16. AMENDMENT TO THE RULES
16.1. The rules of the Club may only be altered at an
AGM/SGM, the alteration(s) being detailed on the notice of such meetings, and
such alteration(s) may not be brought into effect until The Kennel Club has
been advised and approved the alteration(s).
16.2. New rules or amendments introduced specifically to
meet The Kennel Club requirements shall be adopted immediately and shall be
included in the Club’s Constitution, Rules & Regulations with effect from
the Club’s AGM.
detailing The Sporting Irish Water Spaniel Club constitution, rules &
following initial review.
alterations suggested following second review.
issued following final review.
made to document content following members feedback and Committee review.
issued following final review.
typographical, punctuation and grammatical errors as agreed at SGM.
alterations as per KC recommendations.
new club logo
Family membership specification and voting rights
membership specification changes as agreed at AGM.